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Facility Request: Scheduling Form

- ** All requests must have appropriate Staff approval prior to submission of form. Submission of this form does not guarantee a date/facility. Verbal and email requests are not accepted.
  
  ** Clean-up of facility immediately after use is mandatory. All trash/garbage MUST BE gathered and taken to the dumpster located on-site after each event. If used, church-owned linens and towels must be cleaned and returned to their storage area within 2 days of the original event. Space must be restored to its original condition/configuration including chairs, tables, utensils, dishes, linens, technological devices, materials, etc.
- Scheduling Form
  
  The maximum number of form submissions has been reached. This form is currently not available.
  
  Today's Date REQUIRED Please fill out this field. Please enter a date.
  
  Commission / Committee / Group REQUIRED Please fill out this field. Please enter valid data.
  
  If unsure, please see Ministries Handbook. which can be found here.
  
  Event Name REQUIRED Please fill out this field. Please enter valid data.
  
  Contact Person
  
  First Name REQUIRED Please fill out this field. Please enter valid data.
  
  Last Name REQUIRED Please fill out this field. Please enter valid data.
  
  Email REQUIRED Please fill out this field. Please enter an email address.
  
  Phone Number REQUIRED Maximum 20 characters Please fill out this field. Please enter a phone number.
  
  Facility Requested
  
  Preferred Room REQUIRED Please fill out this field. Please enter valid data.
  
  2nd Choice REQUIRED Please fill out this field. Please enter valid data.
  
  Kitchen facility needed? Yes No
  
  Date(s) Requested
  
  First Date Requested REQUIRED Please fill out this field. Please enter a date.
  
  Thru Date (if multiple days) Please enter a date.
  
  If you have multiple dates, enter them below under Event Frequency.
  
  Event Details
  
  Start Time of Event REQUIRED Please fill out this field. Please enter valid data.
  
  End Time of Event REQUIRED Please fill out this field. Please enter valid data.
  
  TOTAL Timeframe (from set up to clean up) REQUIRED Please fill out this field. Please enter valid data.
  
  Please leave room ready, cleaned, vacuumed/swept, and setup for the next event. Cleaning supplies provided. Thank you!
  
  Event Frequency
  (Once, weekly or monthly) If multiple days, LIST dates
  
  Publish Event
  
  Publish event in bulletin? REQUIRED Please fill out this field.
  
  Comments
  
  Custodial/Maintenance
  
  Custodial/Maintenance help required? Yes No
  
  If so, please include details below:
  
  Building Logistics
  
  Does the event occur during normal building hours? Occurring during normal building hours Schedule/arrange change in unlock/lock hours for door entry (e.g. for participants, parent pickup, etc.)
  
  Comments
  
  Any additional information?
  
  Submit
- Lumen Christi Facility Usage
  
  The following has been established relative to the physical use of all Lumen Christi Catholic Church facilities, including the school buildings, the gymnasiums, the parish office buildings and the church buildings and their annexes.
  
  FACILITY USAGE APPROVAL PROCESS
  
  Committee/parishioner must seek and obtain the approval and signature of their appropriate Staff Liaison (e.g. per Ministries Handbook) or Director prior to submitting their request for a date and facility.
  
  The Parish centralized calendar system is used for the scheduling of facilities. Request for use of facilities must be made WELL IN ADVANCE. Submission of a request DOES NOT guarantee availability of a facility.
  
  The “Facility Request Scheduling Form” is available on the Lumen Christi Parish website, at the parish office, and by email. It must be completed and submitted to the parish office, preferably by ONE MONTH in advance of the requested date.
  
  FACILITY AVAILABILITY
  
  The suggested priority of facility usage bookings is as follows:
  
  Church/Sacramental events/School/Catholic Formation events
  
  Maintenance necessities/Parish Council events/Commission/Committee events/Staff events
  
  Archdiocesan events/All other non-Ministry, yet Parish-related meetings, group events, activities
  
  Facilities are available between the hours of 7:00 am and 10:00 pm. Activities that span overnight hours must be approved and advised as to security responsibilities.
  
  Keys, audio visual equipment, supplies (easels, paper, markers, plates, cups, etc.) and any other parish owned equipment necessary for an event must be picked up during regular business hours and not more than one day in advance of the event.
  
  The use of parish facilities is limited in accordance with the parish mission statement and parish purpose.
  
  Pre-scheduled events may be canceled, pre-empted or re-scheduled if emergencies arise.
  
  FACILITY RESTRICTIONS
  
  Facility use will be confined to the area(s) indicated on the “Facility Request Scheduling Form,” plus normal entry access and restrooms.
  
  There will be no alcoholic beverages served in the school or church facilities without prior permission.
  
  Smoking is not allowed in any building. “Smoking” includes the use of any tobacco products, electronic smoking devices, & e-cigarettes containing nicotine cartridges and vaping devices.
  
  Decorations, posters, fliers, etc. may not be affixed in a manner that may damage church property and must be removed at the conclusion of event.
  
  Lumen Christi Catholic Church does NOT authorize the lending or borrowing or renting of portable, church-owned property and does NOT allow any church-owned property to be removed from the premises by parishioners or staff.
  
  All church-owned equipment/property will be returned to its original location and condition, immediately after use. This includes chairs, tables, utensils, etc.
  
  FACILITY BINDER
  Reminder to please review and sign the Facility Binder checklist found in the neon binder after each use. Thank you.
- For more information, contact us!
  
  Cherie Claussen
  
  Administrative Assistant*
  
  262-242-7967
  receptionistlumenchristiparish.org
  
  Barb McPherson
  
  Administrative Assistant*
  
  262-242-7967
  receptionistlumenchristiparish.org